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How to Digitize Old Systems in Your Chapter Association?

Rafael FloresSenior Marketing Associate

Rafael Flores,

Senior Marketing Associate

Apr 14, 2023

In the new world of technology, digital transformation has become a necessary step for businesses and organizations to remain competitive and relevant. The same holds true for multi-chapter organizations.

Digitization of chapter management processes and systems can improve efficiency, reduce costs, enhance member engagement and experience.

In this article, we will explore how multi-chapter associations can digitize their old systems and modernize their platforms by embracing digital transformation and leaving their old systems behind.

If you’re unsure about where you are in the digital transformation process or feel that you need more information on what it means for your organization, be sure to check out our 16-step roadmap for digital transformation.

Step 1: Assess Existing Systems and Processes

outdated system

The first step towards digitization is to assess the current systems and processes in place.

Chapter-based organizations should identify outdated systems that are hindering the organization's growth and performance.

This could be in the form of manual processes, outdated software, or disjointed systems. Once these systems have been identified, it is important to prioritize them based on their impact on the organization.

Step 2: Identify New System Requirements

The next step is to identify the requirements for the new system.

Chapter-based organizations should assess their needs and requirements and seek input from members and stakeholders to ensure that the new system meets their needs.

This could include features such as event management, communication tools, member portals, and member management.

Step 3: Find The Right Software

Once the requirements have been identified, multi-chapter associations can then explore different platforms and solutions that can meet their needs. This could involve selecting a vendor or working with an internal IT team to develop a custom solution.

When selecting a vendor, it is important to evaluate their capabilities, experience, and support services. The vendor should have a proven track record of delivering similar solutions to other organizations.

Glue Up’s multi-chapter management software, for example, provides an entire ecosystem of different tools that manage members, chapters, events, and internal operations.

Step 4: Platform Modernization

digital platforms

Multi-chapter organizations should also consider platform modernization. This involves migrating to a new platform that is more modern, flexible, and scalable.

The new platform should be able to integrate with other systems and tools that the chapter organization uses. This can improve the organization's ability to manage data and analytics, provide better member experiences, and streamline processes.

Transforming solutions involves more than just implementing new technology. Chapter associations should also evaluate their processes and workflows to ensure that they are optimized for the new system.

This could involve simplifying processes, automating tasks, and retraining staff to ensure that they can effectively use the new system.

Step 5: Develop a Change Management Plan

Finally, chapter associations should also develop a change management plan to ensure that the transition to the new system is smooth and successful.

This involves communicating the benefits of the new system to members and stakeholders, providing training and support, and managing expectations.

In conclusion, technology transformation and digitization are crucial for multi-chapter associations to remain relevant and competitive.

By identifying outdated systems, assessing requirements, selecting a vendor, modernizing platforms, and transforming solutions, chapter associations can improve efficiency, reduce costs, and enhance member engagement.

The key to success is to develop a comprehensive plan that includes all aspects of the transformation process, including change management.


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